Tuesday, June 23, 2015

July Technology Update

July Technology Update

Hope everyone is having a great summer! We just want to remind each of you of upcoming dates in the technology department. Note there have been a few changes made from the previous email.

Important Upcoming Dates: (All of these are at the Old Berry location at 2826 Columbiana Road Hoover, AL 35216 between the hours of 9 am-2 pm)
June 23-24
  • iPad to Touch Screen Chromebook swap (upcoming Juniors and Seniors ONLY)

July 20-23 and 27-30
  • Device pickup for 2015-2016 School Year (this is for any student that does not currently have a device in upcoming grades 4-10)
  • 2015-2016 Online Registration with Infosnap must be complete to receive your device for the new school year. (i.e. ELI Agreement and residency verification)
  • Juniors and Seniors may also come during this time to swap iPads for chromebooks
August 10
  • Last day for iPad turn in and to swap for Chromebooks for Juniors and Seniors ONLY

August 13
  • First day for all students

Information you may need:
When coming to turn in iPads, please ensure they are erased and have “Find my iPad” turned off.
Directions for that can be found by clicking the following link:

If your iPad is lost or stolen or if you cannot remember your Apple ID password, you must fill out the following form and pay the $50 fee on My School Fees:

The Device Protection Plan for the 2015-2016 School Year (and rental for Summer 2016) will be made available on August 1, 2015. Please note that this is a change from the previous email. You may use the directions included above for My School Fees to pay for the Device Protection Plan.

Monday, June 15, 2015

Check out these powerful stats...

We recently shared the following stats with our administrators...

  • Every student in grades 3 through 12 has the option of using a school-issued Chromebook (which they can take home) or their own personal internet capable device for learning every day.  
  • Our users (students and employees) typically visit more than 2 million different websites per day.
  • Our users initiate about 15 million internet searches per day.
  • On a typical school day, our students as a group spend more than 1,500 hours creating Google Documents, 600 hours working on math and reading practice, and 250 hours working through virtual classroom assignments.
  • On any given day, our internet filter blocks more than 90,000 malicious or inappropriate online activities.  Our student devices are filtered whether the device is being used on or off campus, 24 hours a day.
  • Our district’s internet connection has a capacity of 1 Gigabyte per second, and during school hours, we are typically using 94% of that capacity. 
  • Our district maintains 20,000 computers and internet capable devices, 13,000 of which access the internet wirelessly through more than 900 internet access points. 
  • On any given day, more than 23,000 devices connect to our wireless network, including personal devices that students bring with them to school. 
  • Our district receives and sends more than 1.4 million emails per day.
  • Our 7 instructional technology coaches provide on-site training and daily support for more than 2,000 employees. 
  • Our 6 district technicians complete more than 35,000 work orders per year.  

Thursday, June 4, 2015

Update on migration

Thank you for your patience during this very busy time for Hoover City Schools. We hope that it has been a peaceful transition for most of you. On a technical side we had no problems other than a few passwords that were miskeyed. As of Thursday morning all email, calendar and contacts from March 1st until today has synced over to google. We will now start the migration of all your older content, this will take weeks to copy over. Please be patient.

Things that we are hearing over and over again that may need your attention.

Outlook or  Will not allow you to access your email. You will again have access to your email through using the login information below. During this migration, we will be resetting your password as stated below. This password will also be used for school computers. You received an email last week with that information included.

   Your Login Information for Gmail & School Computers
   Computer Login ID: this is the same as your normal login
   Email & Gmail Login ID:
   Password: Phillips1234

If you used NOTES on Outlook, you will need to go to your desktop and login and copy that information to a document. They will not be copied over.

Which accounts are all tied to our Active Directory Computer Login? (These all will be the exact login and password you use to login to the computer each morning.)
   SysAid (technology workorders)
   Google Apps (Gmail)
   School InSites

How do I turn off Conversation View in Gmail? 
How do I create a signature for my email?
How do I add my account back to a smart phone?
All of these are answered on our page at www.hcseli.comand click on the “Google Migration” tab.

Thank you for your patience during this transition.