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Tuesday, May 5, 2015

Data Governance

      This article published this week in Education Week, made me realize that I probably needed to put out a blog post on our Data Governance Policy and Procedures. And this article by ISTE gives you 9 big tips.  I will not bore you with details, just bullet points and links to the actual documents. 

Main Point. The need for such policy and procedures.- To protect our students and employees confidential data.

These procedures apply to all data that is stored electronically by the Hoover City school system.  These procedures are intended to protect information that is deemed confidential by law from unauthorized modification, destruction, or disclosure throughout its life cycle and to protect the integrity of the school system’s equipment and software, including providing an appropriate level of security over the equipment and software used to process, store and transmit such information.    The intent of these procedures is to implement the laws governing the confidentiality of the school system’s records.  Nothing in these procedures is intended to create or expand any entitlement to confidentiality of records beyond that which is established by law.  Furthermore, nothing herein should be deemed to create or expand any entitlement to copies of such records beyond what is established by law.  In general, Hoover City Schools reserves the right to adopt, revise, interpret, amend, repeal, suspend, or apply its policies and procedures according to its assessment of the needs and interests of the school system; subject only to such limitations on the exercise of such prerogatives as may be imposed by law.
FERPA: Family Educational Rights and Privacy Act
IDEA: Individuals with Disabilities Education Act
COPPA: Children’s Online Privacy Protection Act
SOPIPA: Student Online Personal Information Protection Act
PPRA: Protection of Pupil Rights Amendment

Think about this from each role in our system:
Student- A student needs to be aware of what information they share with anyone, both digitally and in written form. They must be educated on what this looks like.
Teacher- Teachers must protect the student data as if it were their own. Student data can range from notes, grade books, or cloud drives.
Administrators- Admins must be aware of the extreme amounts of data stored in our system. They must also have high expectations on controlling that data, and portray those expectations to all employees and students.
The district must work with each and every stake holder to insure that all data is clean, up to date and stored in the safest manner available. They must ensure that the data is easily accessible and available at all times. 

If you have any questions, please feel free to email me with them and I will work to answer them the best i can.
Bryan Phillips
CTO 
Hoover City Schools
bphillips@hoover.k12.al.us

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